Forum Constitution
6.0 Emergency Meetings
6.1 Emergency Meeting called by the Management Board.
An Emergency Meeting of the CLaSF can be called by the Management Board
by giving one months notice to all Members. An agenda of the Emergency
Meeting and any proposals for amendment to this constitution, as well
as the time and place of the meeting must be included in the notification.
All Full Members at the time of the notification of the meeting may attend
and vote.
6.2 Emergency Meeting called by Members.
An Emergency Meeting of the CLaSF can be called by the Members. In order
for such a meeting to be called the names and addresses of 10 Full Members
must be attached to the calling notice which is sent to the Chair and
Secretary of the CLaSF. The Management Board must notify all members that
an Emergency Meeting will take place, giving the Members one months notice
of the meeting. This notification must be dispatched within 21 days of
receiving the calling notice. The agenda for the Emergency Meeting must
include the matters raised in the calling notice, such as resolutions
for the removal of the Management Board and the election of the new board
at the meeting; resolutions in respect of the accounts and resolutions
in respect of the Constitution. All appropriate documentation in respect
of such resolutions must also be forward with the notification of the
meeting to all members. The time and place of the meeting must also be
specified in the notification. All Members at the time of the notification
of the meeting may attend but only Full Members may vote.
7.0 Voting
Voting in both the Management Board and the General and Emergency Meeting shall be by simple majority. The Chair of the CLaSF or in the case of General and Emergency Meetings, where the Chair of the CLaSF does not take the chair, the chair of the meeting, shall have a casting vote.